Copier / Printer / Print Optimization Services
We've learned from
assessing, acquiring and managing more than $200,000,000 in document
output equipment and contracts what it takes to reduce costs, improve
performance, and eliminate risk. Three services combine expertise,
processes, and technology to help you and your team get the most
cost and performance improvement possible from your document output
system, no matter where you are in your project.
Achieve a complete and objective assessment of ALL devices, ALL
pages that baselines your output metrics, benchmarks them, and provides
the strategy and information you need to save your organization
time and money - NO MATTER WHICH VENDOR YOU USE! Learn
Maintain "senior partner" status in your supplier relationships
- while maximizing competition, reducing the need for negotiatiation,
and establishing a contract with measurable metrics - A CONTRACT
THAT CAN ACTUALLY BE MANAGED! Learn
Eliminate cost creep, hold suppliers accountable, and improve services
to your end-users by leveraging our technology, expertise, and personnel
to "do the work" to ensure your document output system
is providing the best possible support toward the achievement of
YOUR ORGANIZATION'S STRATEGIC OBJECTIVE! Learn
Business Document and Print Management Solutions for Copier and
Printer Fleets Based on Industry Best Practices
Vendor-Neutral Print Management Services that Help Admininstrators
Regain Control of the Cost and Performance of Their Business Office
Optimizon provides professional services for
business document management systems at every stage in a fleet sourcing
or procurement cycle. From the initial fleet assessment through
creation, execution, and management of copier and printer contracts,
we have the expertise, processes, and technology to assist you in
significantly improving the cost and performance of your digital
Copier/Printer Fleet Lifecycle
Most of our long-term clients use our full array of services to
cover all the components of contract administration throughout the
lifecycle of the copier and printer fleet. There are specific steps
to follow, depending on how your organization deals with capital
equipment acquisitions, and here's where our services fall into
- Knowing What You've Got - Fleet
- Acquiring What You Need - Fleet
- Getting What You're Paying For - Fleet
For organizations focused on strategic sourcing initiatives, Optimizon's
services for business document management systems cover these steps:
|Strategic Sourcing Steps
1. Assessment of a company's current spend
|2. Assessment of the supply market
3. Development of a sourcing strategy
4. Identification of suitable suppliers
5. Negotiation with suppliers
|6. Implement new supply structure
| 7. Track results and restart assessment (continuous
Our complete array of services can help your organization reach
its goals while improving cost and performance across the board.
What Our Services Will Do For You
Spend much, much less and get more
There are literally hundreds of thousands (if not millions)
of dollars in savings on the table waiting to be claimed. And
you can harvest these savings without investing in new hardware,
software or additional head count. All infrastructure is provided
by Optimizon and there is only nominal, up-front expense as
our fees come out of the savings we capture for you.
Optimizon guarantees the savings we project. And if for some
reason, we are unable to deliver the guaranteed 30% ROI (which
has never happened), our fees will be reduced until we do. In
short, you have nothing to lose.
Perhaps most important, these savings are not conditioned on
your users doing more with less. Or giving up capabilities.
Or dealing with rationed fleet resources. In fact, it’s
just the opposite. Uptime and productivity actually increase
because our right-sizing model gives users the capabilities
and horsepower they need to do the job right. Our intensive,
proactive management helps prevent breakdowns before they happen,
further improving uptime.
Finally, Optimizon ensures your contracts have bulletproof
provisions for enforcement of vendor responsibilities. If printer/copier/service
providers don’t live up to the contracts, there are terms
in place to ensure a quick and efficient remedy.
Procurement / Purchasing Managers
World-class online RFP process
Drastically cut the time you spend on research, vendor presentations,
phone calls, emails and sifting through proposals. Optimizon’s
online RFP process automates procurement tasks to slash the
time you spend on copier and printer purchases. All vendor bids
are centralized in one document that you access with a web browser.
Sort, analyze and compare bids with a few clicks of a mouse.
For larger purchase contracts (e.g., 100 or more units), you
can cut the entire purchase cycle by weeks or even months and
save countless hours.
Best possible price and terms
The Optimizon competitive bidding process compels vendors
to put their best offer forward so you get the optimum price
every time. And with Optimizon’s expert help, you can
further ensure that all service, support and maintenance terms
are written in your favor (most “standard” contracts
are weighted in the vendor’s favor).
A better way to work without changing the way you work
Does a department head want a comparison between two machines
he’s considering? No problem. With a few clicks of the
mouse, you can pull together and print a detailed report. New
machines introduced after the bid has been awarded? Not an issue.
Vendors simply update their contract with costs, speeds and
feeds, duty cycles, etc. of the new products so that current
information is always at your fingertips. And this “living”
Optimizon RFP process can support any approved vendor list or
state purchase contract requirements, so you don’t have
to change how you work.
IT / IS Managers
Focus on higher value IT projects, not daily printer/copier
All too often, immediate demands and daily emergencies interrupt
higher-value IT work. But it doesn’t have to. You can
offload print management
and printer lease management
onto Optimizon and focus on strategic, important projects. Imagine
being relieved of a multitude of print responsibilities, like
evaluating the constantly changing parade of hardware solutions.
Or analyzing the service offerings of five different vendors.
Optimizon does all this and more to provide welcome relief for
overworked IT staffs.
Optimizon ensures compatibility and standardization
Optimizon makes sure that only machines that are compatible
with your environment can be procured, reducing help desk calls
caused by maverick machines. Further, by enforcing standardization,
we help reduce fleet complexity and simplify support issues
in the print space for IT.
Contain staff head count
Printer/copier fleets can create incredible demands on staffing
and budgets. But with Optimizon enforcing the purchase of standardized,
compatible solutions, you can reduce the amount of time you
spend on resolving printer/ copier issues and prevent staff
headcount from ballooning. And that’s one less headache
you have to deal with.
We'd like to show you how our professional services for business
document management systems can help you and your organization achieve
your goals. Please complete the form below and we will contact you
to schedule a 15 minute conversation.
this form to schedule a conversation with Optimizon!