Complete Acquisition Service for Document Output TechnologyTM
Optimizon's Acquisition Service for copiers and printers
achieves ideal vendor contracts through acquisition and contracting
best practices that reduce costs and improve control of your office
Optimizon's Digital Imaging Fleet Acquisition Service for office
equipment including copiers, printers, MFPs, MFDs and color devices
is composed of 12 components which can be used as a group or individually
as needed. The processes have been innovated and proven over the
past 15 years, and deliver what they say they will every single
time. Prepare to never have a purchasing or copier
lease headache again!
Printer and Copier Contract Acquisition Service Components
- Copier and Printer Acquisition Process Strategy Planning
– Working with your organization to completely understand
your needs, desires, problems, frustrations, wants, and goals,
and establishing a project plan to achieve each and every requirement
- Strategic Analysis – Strategic, process,
and device overview analysis that delivers a decisive administrative-level
report providing clear rankings of current risk, organizational
strengths and weaknesses, and clear and implementable suggestions.
This analysis is based on 30+ years of combined experience and
direct involvement in the creation, execution, and management
of over $100,000,000 in digital equipment contracts that will
eliminate re-occurring issues, improve performance, reduce cost,
and virtually eliminate both the known and hidden risks of your
next copier/printer contract.
- Tactical Analysis – Tactical Report of
your current copier and printer fleet replacement and equipment
move suggestions and strategies, spotlights cost and performance
improvement opportunities; analyzes volumes, networking, finishing,
and other options.
- Creation Of Complete Acquisition Needs Definition Document
– Complete equipment segment specifications, optional equipment
needs, leasing specifications, service pricing requirements, acquisition
terms, service terms, organizational terms, and additional components
that guarantee top-level performance from every contract and device.
- Bid-Ready RFP – Creates a complete RFP
document in PDF format, ready for delivery to the suppliers and
vendors you invite to participate in your acquisition process
for establishing vendor contracts.
- RFP Distribution / Bid Management through eRFx Technology
– Delivery and support of the supplier and vendor bidding
process through Optimizon’s Proprietary Online e-RFx Technology,
includes setup, training, and support.
- Bid Completeness and Clarification Gathering
– Analysis and gathering of any additional supplier response
required for clarification and completeness of analysis needs.
- Structuring Of Bid Costs, Configurations and Terms Into
Analysis-Ready Format – Compilation of each bid
response and setup of multiple configurations based on organization’s
strategic and tactical goals in Optimizon’s Proprietary
Online Bid Analysis Analyzer.
- Optimizon’s Propritery Ideal Contract Selection
Framework Analysis – Provides bid rankings based
on all tangible bid answers as well as the intangible bid strategies
and personal experience Optimizon has with suppliers over the
past 16 years while working with other clients across the nation
in their end-to-end contracting and management processes for copier
and printer fleets.
- Contract Negotiation Coaching and Assistance
– Expert assistance from industry experts who sit on your
side of the table and know the questions to ask based on understanding
the industry, how suppliers do business, and an intimate understanding
of your organization’s interests.
- Contract Construction – Writes a copier
contract or printer contract for you to protect your organization’s
interests and efforts through the acquisition process –
it eliminates the unknowns and sketchy terms that can remove responsibility
for cost and performance levels from your supplier.
- Installation Oversight Assistance – We
provide complete assistance by working with locations to end leases,
schedule copier and printer equipment pick-ups and moves, schedule
installs, schedule training with your Key-ops and suppliers, and
ensure a smooth installation process.
Once your ideal copier contract or printer contract (or both!)
is in place, the key to ensuring the delivery of each and every
promise is management...